In order to keep your Gmail account organized and avoid running out of storage space, it’s important to manage it. One strategy is to identify and delete the emails with the file sizes. As time goes on, your Gmail account can accumulate emails and attachments that take up storage space. By removing the emails, you can optimize your storage capacity, enhance the performance of your account, and make sure you have space for new incoming messages.
How to Quickly Find and Delete Large Emails in Gmail Using the Search Bar
Here’s a quick guide on how you can locate and remove emails within your Gmail account by utilizing the search bar:
Use the “larger:” operator:
This feature allows you to search for emails that exceed a size. For instance, if you want to locate emails than 10 MB, simply input the command:
You can also use other units like KB, GB, or even specify a range like:
This will find emails between 5 MB and 10 MB in size.
Use the “
This tool allows you to search for emails that have attachments. You can use it in conjunction with the
"" operator to locate emails that have attachments:
This will find emails with attachments larger than 10 MB.
Sort by Size
After you’ve located your emails you have the option to arrange them based on their size in order to easily pinpoint the ones. Simply click on the “Size” heading in the list view to sort the emails from largest to smallest.
Delete large emails
To remove emails, just choose the checkboxes next to them. Click on the “Delete” button. You can also use the keyboard shortcut
Shift + d to delete emails simultaneously.
- To improve your search speed, you have the option to set up a filter for handling emails.
- Navigate to the “Settings” menu and select “Filters and Blocked Addresses.”
- From there, click on “Create a filter.” In the field labeled “From or To. “
- You can enter criteria such as emails with attachments (using “
- Emails larger than 10MB (using “
larger:10MB“) or any other criteria of your choice.
- Afterward, you can choose what action you’d like to take with these emails, such as deleting them or organizing them under a label.
How to Quickly Find Large Gmail Emails
Looking for emails in Gmail can come in handy when you want to manage your storage space and identify messages that might be using up a portion of your allotted quota. Below is a step-by-step tutorial on how to locate emails in Gmail:
Search by Size
To find emails that are more than 5 megabytes in Gmail, you can simply type “size:” followed by the desired size specification in the search bar. For instance, you can use “
size:5m” as a search query.
The search query could look like this:
Sorting by Size
To access your Gmail account, begin by opening the Gmail interface. Within the search bar, enter the term “
larger:5m” to locate emails exceeding 5 megabytes. Execute the search by pressing the Enter key. You can arrange the results in ascending order based on size by clicking on the “Size” column. This will allow you to view and organize emails from largest to smallest.
Using the Search Options
To access search options in the Gmail search bar, simply click on the facing arrow. In order to find files you can enter “
larger:5m” in the “Size” field. After entering your desired search criteria, click on the “Search” button to initiate the search process.
Deleting or Archiving Large Emails
Once you’ve located the emails you have the option to either delete them or archive them in order to create storage space.
- To delete, simply select the emails. Click on the “Delete” button.
- To archive, select the emails. Click on the “Archive” button.
How to Use the Advanced Search Tool to Find and Delete Large Gmail Emails on PC or Mac
To utilize the search feature in Gmail on your computer (PC or Mac) for locating and organizing emails, please follow these steps:
- Access your Gmail account by opening a web browser on your computer at https://gmail.com.
- Click on the search bar located at the top of your Gmail interface.
- You will see a drop-down menu that provides search options. You can also click on the arrow to the right of the search bar for choices.
- If you want to find emails, you can utilize search operators. For instance:
- To locate emails over 5 megabytes, enter “
size:5m” in the search bar.
- To find emails that are both larger than a particular size and sent from a specific person, combine operators, like “
- Once you have executed the search, Gmail will display emails that match your criteria.
- You can then review these emails. Decide whether to delete them or take action.
- To delete emails. Select the checkboxes next to each email, or use the “Select” dropdown menu to choose all conversations that meet your search criteria.
- Click on the “Delete” button (the trash can icon) to remove the selected emails.
How to Delete Large Emails in Gmail Using the Advanced Search Tool
- To access your Gmail inbox, click on the search bar located at the top of the page.
- Next, you will notice an arrow icon positioned next to the search bar.
- Clicking on this arrow will reveal search options.
- In the “For” field, you can input criteria to refine your search results based on size.
- To illustrate, typing “
larger:10MB” will help you locate emails that exceed 10 MB in size.
- You can also combine this criterion with others for results.
- For example, if you type “
larger:5MB from:'John Doe‘” it will allow you to find emails than 5 MB sent specifically by John Doe.
How to Find and Delete Large Emails in Gmail App
Although the advanced search tool in the Gmails app may not offer all the features on the web version, you can still efficiently locate and remove large emails using your mobile device. Here are a few approaches you can consider:
- The Gmail mobile app conveniently recommends deleting emails through the “Storage” tab located within Settings.
- To free up space in your inbox, you might want to contemplate utilizing cloud storage services such as Google Drive for storing large attachments.
Managing a Large Gmail Inbox
Keeping up with a Gmail inbox can feel overwhelming. By using effective methods and tools, you can bring order to the chaos and find peace in your inbox! Check out these suggestions:
Utilize Labels and Filters
Organize your emails into categories such as work, personal, and newsletters. Use filters to apply these categories based on criteria. For instance, you can filter emails from a sender or those that contain keywords and assign them to their respective labels. Additionally, you can create sub-labels within each category to further refine the organization of your emails.
Utilize Search Operators
Learn how to harness the potential of Gmail search features to quickly locate specific emails. Utilize search operators such as from: to: subject: larger: has:attachment: and date range to narrow down your searches.
Unsubscribe from Junk Mail
Take steps to reduce clutter in your inbox by identifying and unsubscribing from any mailing list. Gmail provides an Unsubscribe option within the emails, allowing you to easily unsubscribe from multiple lists at once.
Archive Old Emails
To organize your inbox, you can. Move emails you don’t need to the “All Mail” folder or create a label called “Archive.” This way, those emails will still be accessible. It won’t clutter your inbox view.
How can I find the largest emails in Gmail?
In Gmail, there is a feature called search that can help you locate emails of significant size. Just employ the “
size:” search operator with the desired size specification like “
size:5m” to find emails that exceed 5 megabytes in size.
Can I use the Gmail app on my mobile device to find and delete large emails?
Yes, the advanced search operators are fully functional on the Gmail mobile app too. All you need to do is utilize the search bar and enter your search criteria to effortlessly locate and handle those emails.
Is there a way to search for large emails from a specific sender?
Yes, You can combine search operators to find large emails from a specific sender. For example, use “
from:firstname.lastname@example.org size:5m” to find emails larger than 5 megabytes from a specific sender.
What precautions should I take before deleting large emails?
Before you delete any emails, make sure to check the search results to ensure that you won’t accidentally delete any messages. It’s also an idea to create a backup or archive of any emails to prevent unintentional data loss.