Relieving Letter: How to write a Relieving Letter in Sample Format and Examples Here

A relieving letter is an important document that a candidate must send to a new company when changing employment. This document demonstrates that the prospective applicant fulfilled all of their previous employer’s specified services and responsibilities.

Relieving Letter

In most cases, the HR department sends release letters. Don’t worry if you’re new to it this post will go over all you need to know about relieving letters, including free templates and samples.

Relieving Letter Format

The manner of a relief letter should be professional, and the substance should be brief. Given that the employer’s name is on it, the employer should verify that it is properly drafted.

Requirements for a Relieving letter:

  • Date of Relieve.
  • Employee details, such as name, title, and department.
  • Name of the company.
  • The subject line.
  • Salutation or greeting.
  • Information regarding the employee’s resignation, including the date it was issued and the employee’s last day of work.
  • Gratitude expression.
  • Signature.

The importance of a Relieving letter

  • A relieving letter is required in practically every sector since it.
  • Confirms that an employee fulfilled the necessary notice time after submitting a resignation letter.
  • Clearly says that an employee has politely and legally departed from your employment.
  • Declares that an employee is no longer liable for previous activities.
  • Verifies that an employee has no property or information linked to your previous employer.
  • Guarantees that the employee has got the payments that the employer pays them.
  • Confirms to a potential employer that an employee has formally quit on good terms from their previous work and is legally able to work for a new employer.

How to Write a Relieving Letter

  1. As previously stated, a relieving letter is a formal document provided to workers after accepting their resignation and relieving them of all responsibilities. Here are some things to keep in mind when you write it.
  2. Unless the employee specifies a specific name, the best greeting to use is “To Whom It May Concern.”
  3. You should state the employee’s resignation acceptance and classification.
  4. You can provide your starting and ending dates.
  5. The letter’s tone should be official and polite.

Samples of Relieving Letters

Here are some samples and examples of relieving letters.

Employee Makes a Request for a Relieving Letter:

Here is a request letter format for a relieving letter that you may use to ask the HR manager for a relieving letter format with PDF.




HR Department

Subject: Relieving Letter


I……, resigned from the company name on the date and have completed all the formalities.

and pending work. In addition, I fulfilled the two-month notice period, and my final working day was on the date.

I would like you to produce a release letter as soon as possible since I need to submit it to the new organization that I have joined.

I would be highly obliged if you consider the matter and issue the letter at the earliest

Kind Regards,

Your name    

Relieving Letter Sent from the Employer


To: Employee Code




Subject: Relieving Letter

Dear Employee Name,

This is the resignation letter you sent to the organization.

You have been released from the organization’s services as of the end of business hours on the final working day.

We verify that you worked in the < department name> with <Company Name> from the <company joining date> to the <last working day>.

When you left, your designation was <designation>.

We respect your contributions to <Company Name> and wish you the best of luck in your future work.

Yours sincerely,

<The letter issuer’s signature>

The issuer’s name, 

The issuer’s designation

Mail Format Relieve:

Email Subject Line: Your Name Resignation

Subject: Relieving Letter



Employee Code

Company Name

  • Please give two weeks’ notice.
  • Use a different email subject line.
  • Indicate the date you want to leave.
  • Don’t get into specifics.
  • Express your appreciation.
  • Provide support.
  • Give your contact details.

Yours sincerely,

Your Name

Relieving Letter Template

Here we have shared a template that supports all employers. follow the direct download link to download relieving letter doc.


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